Last updated: February 8, 2021
Virtual activities are the safest activities.
In accordance with the Office of Student Affairs guidelines, group activities must primarily virtual. Outdoor rehearsals may not be mandatory for membership!
Whatever meetings, rehearsals, workshops, auditions, and performances you plan should be conducted with remote engagement as the primary means of participation, allowing members to decline in-person activity based on their personal assessments of risk or while away from campus. For more information, please read the OSA’s Spring 2021 Rules for Student Groups.
Programming Tips, Technical Tools, and FAQ
Be vigilant, responsible, and prepared.
As we open the opportunity for in-person rehearsals, we expect our performing arts community to comply with the public health guidelines set out in the Student Campus Compact, including wearing a mask, hand washing, and physical distancing, as well as daily wellness screening with Penn Open Pass and full participation in the University’s testing protocols.
Remember that student groups are not permitted to gather with people outside their pods, unless through a reservation of Platt House’s monitored Outdoor Rehearsal Space, or special event approval from the Office of Student Affairs. If we observe our community behaving unsafely, these permissions will be reversed! Report non-compliance, and please also alert Platt House Staff of any possible exposure events during sanctioned rehearsals using our Incident Report Form.
|LINKS TO COVID SAFETY POLICY|
Spring 2021 Group Guidance (Office of Student Affairs) – Official guidelines on student group operations under the Student Campus Compact
Student Group Operations Webinar (Office of Student Affairs) – A Zoom walkthrough of the regulations guiding student groups from August 26, 2020
Student Campus Compact (University-wide) – Community health agreements that all students must comply with in order to remain on campus
City of Philadelphia COVID-19 Guidance (Phila.gov) – Documents outlining best practices for education settings, arts and culture, and businesses
Space Rules, Reservation Requests, and Incident Report Form
Frequently Asked Questions
Q: What should my student group be doing this semester?
A: In accordance with the Office of Student Affairs, “[s]tudent group activities (for all undergraduate, graduate, and professional students) must be hosted primarily virtually.” Whatever meetings, rehearsals, workshops, auditions, and performances you plan should be conducted with remote engagement as the primary means of participation, allowing members to decline in-person activity based on their personal assessments of risk or while away from campus. For more information, please read the OSA’s Spring 2021 Rules for Student Groups.
Q: Is my PAC group still required to have a performance this semester?
A: No – the 2020-21 PAC Executive Board has waived the requirement for performances for the fall of 2020 and spring of 2021. You will not be penalized if you forfeit performance in favor of virtual rehearsals, virtual workshops, or virtual socialization.
Q: Can I rehearse outdoors with my group?
A: At this time, student groups (who are not pods) may only gather to rehearse at pre-approved times in the monitored Parking Garage space managed by Platt House and in the covered area in the Annenberg Center Plaza. In order to gather in other locations, groups must first request and receive event approval from the Office of Student Affairs. Please note that these in-person opportunities should be supplemental, and cannot be mandatory for group membership.
Q: What do I need in order to request a Parking Garage reservation?
A: In order to request a rehearsal slot, you will need to read and learn the Safety Guidelines for Parking Garage Rehearsal Spaces. When you submit the request form, you must provide the names two group members who can act as Health Marshal during rehearsal. A Health Marshal must be present at all in-person rehearsals, and is responsible for bringing hand sanitizer to the space, recording the names of attendees, vacating the space on time, and making sure the group adheres to all other guidelines while using the space.
Q: What if a possible exposure or non-compliance takes place during rehearsal?
A: In the event of a possible exposure, group members disobeying the space guidelines, or other safety concerns, Health Marshalls are required to complete an Incident Report within 24 hours. Other community members who are not Health Marshalls are also allowed to submit such reports. Platt House Staff will review these reports and will recommend that you also submit a Student Campus Compact Non-Compliance Report when appropriate.
Q: What should I bring to Parking Garage rehearsals?
A: You must present a Green Open Pass and wear a mask in order to participate in Parking Garage rehearsals. The Parking Garage does not have access to bathrooms, water fountains, or electrical outlets. Please bring your own water bottles, battery-operated speakers, or power banks, and provide your Health Marshall with hand sanitizer for the group.
Q: What if my rehearsal gets cancelled due to rain or other inclement weather?
A: If there is inclement weather, Roof level rehearsals may be automatically canceled. Please contact Megan Edelman at email@example.com to ask if your rehearsal can be rescheduled, but there is no guarantee that new time slots will be avialable.
Q: Can I gather in a private indoor space with my group?
A: At this time, Platt House practice rooms are available for rehearsals for up to two attendees. Read more about the safety guidelines and request a reservation here. Otherwise, pods have the opportunity for approval to gather indoors, and only with explicit, scheduled permission from the space supervisor. In the event of approval, such pods are expected to remain masked, adhere to handwashing guidelines, and comply with any further risk mitigation tactics required by the space supervisor. Individuals outside the pod may not be present in the space at the same time as the approved pod. Please refer to the Student Campus Compact guidelines for pods here.
Q: Can I set a table to distribute materials (such as scripts and sheet music, equipment, props, or costumes) to my group?
A: You must request permission for any proposed distribution event using the Spring 2021 In-Person Event Request Form from the Office of Student Affairs. For information about retrieving equipment from Platt House or the PAC Shop, please refer to Platt House and PAC Shop Buildings below.
Q: Can I perform or film performances outdoors with my group?
A: As of February, one student may film one other student outdoors for performance purposes. Both participants must remain masked and physically distanced, in accordance with the Student Campus Compact. This special allowance is only for filming, not rehearsing.
Q: Can I record footage for a student group with my roommates?
A: Students who live together in a pod may appear recorded together in a video. They may be unmasked only if the content is recorded inside their residence. Up to four students who live together in a pod may appear in a recording together masked, outdoors. In both cases, your video must include a disclaimer explaining their status as a pod.
Q: Can I pick up or drop off equipment from/for storage at Platt House or the PAC Shop?
A: We have been scheduling intermittent storage appointments one or two times per semester. Please contact Platt House staff at firstname.lastname@example.org or the PAC Shop staff email@example.com with your request.
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